Choose Macros from the bottom of the Categories list and select the macro from the Commands list box. To create a shortcut to run the macro, choose Tools | Customize, click the Commands tab, and click Keyboards.Enter Selection.PasteSpecial DataType:=wdPasteText, as shown in Figure A, and choose File | Close And Return To Microsoft Word. Type a name (e.g., NoFormatPaste) in the Macro Name text box and click Create to open the VB editor. Users have traditionally appreciated this alternative: a one-line macro that automatically pastes text without formatting, along with a button or keyboard shortcut that makes the process instantaneous. The Paste Special command offers another choice, but it's not terribly efficient either. Unfortunately, the feature is a little cumbersome to use, and earlier versions of Word don't include it. One way to leave formatting behind is to use Word's Show Paste Options feature, which offers the Match Destination Formatting command.

This information is based on a TechRepublic PDF download and photo gallery.Īll kinds of situations call for pasting text into a document without bringing the formatting with it - like when you copy something from a Web site and don't want to insert a bunch of table cells and oddball font sizes.